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  • 2011 Facilities Operational Forum and ORFA Annual General Meeting (FOF/AGM)

2011 Facilities Operational Forum and ORFA Annual General Meeting (FOF/AGM)

  • Wednesday, December 07, 2011
  • 9:00 AM - 4:00 PM
  • Pickering, ON


  • *Includes 1 year individual membership

NOTE: Registration fee includes 13% HST
Registration is closed
8:00 am • Delegate Registration

9:00 am to 10:00 am • Operating Procedures for Non-Regulated Recreational Water Facilities – Wading Pools, Splash Pads; What You Need to Know

Did you know that an “Operating Procedures for Non-Regulated Recreational Water Facilities” guidance document was released in April 2010 by the Ministry of Health and Long-Term Care – Public Health Division in support of the Safe Water Program, Recreational Water Protocol of the Ontario Public Health Standards (OPHS)?  This guidance document is a must read for all recreation facility professionals responsible for water type facilities that may include wading pools, splash pads and water slide receiving basins; especially as it relates to water turnover and discharge.  The document provides recommendations on minimum standards to protect public health at these facilities.  

The operating procedures are designed as a protocol to assist in the prevention and reduction of water-borne illness and injury related to recreational water use. Components of the Safe Water Program related to public recreational water facilities include but are not limited to:
  • Surveillance and inspection of recreational water facilities;
  • Management of and response to water-borne illness and injury related to recreational water use at recreational water facilities;
  • Education and training of owner/operators of recreational water facilities; and
  • Reporting of Safe Water Program data elements to the Ministry of Health and Long-Term Care
  • Legislation and Regulations that are relevant to this Protocol include:
  • O. Reg. 5652 (Public Pools) under the Health Protection & Prevention Act
  • O. Reg. 428/053 (Public Spas) under the Health Protection & Prevention Act; and
  • Ontario Building Code
  • This new Protocol replaces:
  • Operation of Public Spas Protocol, January 1998.
  • Public Wading Pools Protocol, January 1998.
With the release of the operating procedures document recommendations on minimum standards to protect public health are impacting how operations are controlled and inspected. Find out from a representative of the Ministry how these changes impact your operation.
Presenter:  Representative of Ministry of Health and Long-Term Care, Public Health Division

10:00 am to 11:00 am • 2011 CORPORATE SHOWCASE

11:00 am to 12:00 NOON • Changes to Ontario’s Special Occasion Permit (SOP) Liquor Laws 

On June 1, 2011 Ontario updated alcohol laws by eliminating unnecessary barriers for special events, festivals and licensed establishments.
As of June 1, 2011:
  • Holders of a SOP for special events such as weddings and charity fundraisers can serve alcohol for an extra hour until 2 a.m. They will also be able to start serving as early as 11 a.m. on Sunday.
  • All-inclusive vacation packages, that include the price of alcohol, can now be sold in Ontario.
  • Restaurant and bar servers can carry drinks on public sidewalks to licensed areas such as patios.
  • Street festivals can allow people to leave their bar or restaurant with a drink in hand, providing specified conditions are met to ensure public safety.
  • Festivals and events can define an area larger than beer tents where people can walk around freely with drinks. Local communities are free to customize the events to their needs.
  • Boat tours can begin serving alcohol before the boat leaves the dock.
  • Businesses, such as spas and art galleries, that are not mainly in the food and alcohol business will be able to apply for an SOP to serve alcohol during a special event.
  • First Nations status card, Ministry of Transportation (MTO) photo cards and permanent resident cards can be used as proof of age.
  • Venues with tiered seating such as stadiums and theatres can now apply for SOPs.
  • The Alcohol and Gaming Commission of Ontario (AGCO) will now be allowed to impose risk-based conditions on event holders and levy fines for offences at these events.
As of August 2, 2011:
  • Public events will be required to give more advance notice to municipalities and local officials such as police; up from 21 to 30 days for events under 5,000 people, and 60 days for events with 5,000 or more people.
  • Businesses, such as galleries and spas, that are not mainly in the food and alcohol business will become eligible to apply for ongoing liquor sales licenses, as opposed to an SOP for a one-time event, and the restrictions on the use of tiered seating in licensed establishments will be eliminated.
As of July 1, 2012:
  • The categories for SOPs will be streamlined. Private events and industry promotional events categories will replace the current reception, trade show, and consumer show and market-research event categories.
  • Permits will be able to be issued for multiple day events, and the carryover of liquor will be allowed between occurrences.
  • Applications for SOPs can now be made at any Liquor Control Board of Ontario (LCBO) store. Applicants are no longer limited to the LCBO location where the event will occur.
The Province has also strengthened enforcement by adding additional monetary penalties against those who violate Ontario's liquor laws. How will this impact current Municipal Alcohol Policies?

Have you considered additional expenses that will now be incurred for this increase in service? Have you updated all existing contracts to reflect any changes to your operations? A representative from the Alcohol and Gaming Commission of Ontario (AGCO) will help answer your questions.
Presenters:  Rebecca Castillo, Policy and Procedure Advisor and Elizabeth McGregor, Senior Manager, Alcohol & Gaming Commission of Ontario

12:00 NOON to 12:45 pm • 2011 CORPORATE SHOWCASE

12:45 pm - 2:00 pm • Lunch & Annual General Meeting
  1. Call to Order - Steve Hardie, President & Chair of the Board
  2. Approval of the Annual General Meeting minutes of Wednesday December 1, 2010
  3. President’s Report
  4. Treasurer’s Report
    • Presentation of 2010 financial statements
    • Confirmation of auditors for 2011
  5. Other Business

ORFA Pending Best Practices - Update
ORFA continues to develop tools and resources that will assist members in understanding legislative responsibilities  as it applies to the recreation sector and their operation. In an effort to improve worker and patron safety, ORFA will present two topics in draft format that are currently impacting Ontario recreation departments. As a practitioner you are invited to participate in the review of these documents while providing feedback on any suggested practice.

2:00 pm to 3:00 pm • Topic 1 - Indoor Air Quality Testing Program for All Ontario Ice Rinks – ORFA Partners with PSHSA to Create an Updated Best Practice Guideline

After more than 30-years of advising on the poor indoor air quality in indoor ice rinks, the ORFA has partnered with the Public Services Health and Safety Association (PSHSA) to enhance existing best practice guidelines for the health and safety of workers and for those that use ice arenas in Ontario.  Using current  knowledge and information readily available in an enhanced best practice guideline format, both ORFA and PSHSA believe that time has now past for voluntary participation in an indoor air testing program; arena owners and managers need to be called to action and eliminate this issue once and for all.

The review of the air quality guidelines, will involve consultation with the Ontario Ministry of Labour and Ontario Health Inspectors including an opportunity to review the suggested operational best practices for maintaining safe arena indoor air quality. 
Highlights of the air quality guideline will be presented during this session and will include recommendations for mandatory ongoing training  and the steps required for identifying and controlling indoor air quality including a regular air testing program.  Further, the position statement and recommendations will be open for membership and industry review for a twelve month period after presentation at the 2011 AGM.
Presenters: Terry Piche,Technical Director, ORFA Inc. and Monica Szabo, Regional Director, Public Services Health & Safety Association

3:00 pm to 4:00 pm • Topic 2 – Minimum Operational Emergency Preparedness and Evacuation and
ORFA to Recommend Ice Surface Area Emergency Marking Design

A representative from the Office of the Fire Marshal, Ontario will outline minimum operational preparedness requirements under the Ontario Fire Code for all types of recreation facilities. Representatives from ORFA will  present a preliminary draft for an on-ice and/or dasherboard marking system to assist with Operational Emergency Preparedness in an emergency situation.

Building on last year’s presentation from Shirley Hickman and Threads of Life the ORFA has committed to help design and promote a more visible on ice signage for emergency escape/exit. The intent of the an effective on ice signage system is to better inform the general public and arena users on the exact location of exits and points of egress from the ice surface and the location of on-site emergency equipment.

Session participants will have the opportunity to review the obligations for public safety during an emergency situation, as well as, assist in providing feedback to help design a new ice arena surface emergency marking system for arenas in Ontario.
Presenter: Representative from the Office of the Fire Marshal, Ontario

Questions and Wrap-up

1867 Valley Farm Rd., Pickering, ON L1V 6K7

Tel. 905-683.6582

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Directions From 401: Exit RR-1/Brock Rd Go North on Brock Rd and proceed approx. .4 km to Pickering Parkway. Turn left on Pickering Parkway and proceed around approx. 1.25 km to Valley Farm Rd. Turn right on Valley Farm Rd. Pickering Recreation Complex is on the right approx. .2 km.
Directions From 407 : Exit Brock Rd. Go South on Brock Rd and proceed to Hwy 2/Kingston Rd. Turn right onto Hwy 2/Kingston Rd Turn left on Valley Farm Rd. Pickering Recreation Complex is on the left approx. 0.4 km.