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2012 Facilities Operational Forum and ORFA Annual General Meeting (FOF/AGM)

  • Wednesday, December 05, 2012
  • 8:45 AM - 4:30 PM
  • Schomberg, ON
  • 1


  • *Includes 1 year individual membership

NOTE: Registration fee includes 13% HST
Registration is closed

8:00 am • Delegate Registration & Welcome (Breakfast included with your registration) 

8:45 am to 9:30 am • Fitness Centre Operations – Who Is In Care and Control?

Many ORFA members have or are considering offering fitness areas within their buildings. Some are operated as a revenue generating business, while others may be accessible as an employee fitness and wellness program, or as a separate conditioning area for in-house high performance athletes. As with any capital purchase, selecting the right equipment requires investigation. Once selected it must be maintained. From sanitization to daily inspection of cables, pins and upholstery there is much that must be considered. The best way to keep your equipment consistently providing safe and trouble free operation, not to mention looking good, is to establish a regular preventive maintenance program that is controlled by competent persons. From the care and control side of the business can this kind of equipment be left on “cruise control” allowing persons full access to come and go as they please or is there a need to have qualified staff supervise the area? Can video equipment be placed in the area as an acceptable supervisory control method? What are the legal requirements to be met with these kind of facilities? What tools should/can be in place to help defend litigation.

Presenters:  Gloria Keene, CIP, CRM - Risk Analyst, Frank Cowan Company and Roni (Veronica) Jamnik, PhD, Associate Professor, Faculty of Health: School of Kinesiology and Health Science, Co-Director of the Physical Activity and Chronic Disease Unit, Co-Director of the Human Performance Laboratory, York University

9:30 am to 10:15 • Training Frontline Staff – What Does This Really Involve?

Who recently stated this and what does it mean to our industry? “I am pleased to submit our report and recommendations. If this report is fully implemented, every Ontario worker and supervisor will receive mandatory information about workplace rights and responsibilities before they start their job; there will be rigorous training standards for workers who work at heights and on other high risk activities there will be tougher penalties for those who place workers at risk of death or serious injury; employers will receive better support in understanding and meeting health and safety standards and greater recognition where these are exceeded; the needs and realities of operating small businesses will be accommodated in labour policies; there will be a renewed prevention organization with focused leadership heading a more integrated, efficient and accountable system; and there will be more information and better protection available for vulnerable workers.”
The recreation industry has come a long way toward improving the competency of frontline staff, but we still have a ways to go! Think about it, how many staff in your facilities right now are adequately trained for all the tasks they are responsible for? Now, consider your senior staff and answer if they have been adequately retrained as required under the Occupational Health and Safety Act for every task they are responsible for? What does this training plan look like? Is it formal, or is it general in nature? Do you outsource your training and if so, are you getting what you need to be in compliance? Here is the simple question you need to answer. Worker training requires a minimum (3) three step process for every worker task. Do you know what these (3) three steps are? If you are not preparing for the implementation of the Tony Dean report (who made the above statement) by the Ministry of Labour you are most likely extremely vulnerable to a future Ministry inspection.

Presenter:  Monica Szabo, Regional Director, Public Services Health & Safety Association

10:15 am to 11:15 am • 2012 CORPORATE SHOWCASE

11:15 am to 12:00 NOON • Meeting the Daily Operational Expectations of the Amusement Devices Act – Water Slides and Aquatic Lifting Devices for Persons with Disabilities? 
A “water slide” means an amusement device that consists of one or more inclined channels that contain continuously running water, on which a person slides down from a predetermined height into a splash pool and that incorporates facilities for water treatment. Operators of aquatic facilities with waterslides have a responsibility to ensure that these devices are installed and maintained as required under Sections 12, 68, 69, 70, 71 and 72 of O. Reg. 228/01. Further, devices used to lift persons with physical disabilities are governed in Ontario under the Technical Standards & Safety Act 2000.This may include disability lifts used in aquatic facilities. The ORFA has invited TSSA to provide an overview of regulatory compliance requirements to both the Amusement Devices and Elevating Devices Acts. ORFA member Rob Braid will also provide a brief overview of the challenges he has encountered while trying to meet the obligations of the Amusement Devices Act. He will further outline a draft concept on how his operations are considering approaching compliance and the challenges they are facing in this project.

Presenters:  Roland Hadaller P.Eng. Director, Elevating & Amusement Devices Safety Program, Technical Standards & Safety Authority

12:00 NOON to 12:45 pm • 2012 CORPORATE SHOWCASE

12:45 pm - 2:00 pm • Lunch (included with your registration) & Annual General Meeting

  1. Call to Order - Steve Hardie, President & Chair of the Board
  2. Approval of the Annual General Meeting minutes of Wednesday December 7, 2011
  3. President’s Report
  4. Treasurer’s Report
    • Presentation of 2011 financial statements
    • Confirmation of auditors for 2012
  5. Elections Report
  6. Other Business
  7. Adjournment

2:00 pm to 3:00 pm • How Musical Tariffs Impact Recreation Facilities

Re:Sound should not be confused with SOCAN and the various musical tariff’s collected under the authority of the Copyright Board of Canada. Re:Sound Music Licensing Company is the Canadian not-for-profit music licensing company “dedicated to obtaining fair compensation for artists and record companies for their performance rights”. On behalf of its members, representing thousands of artists and record companies, Re:Sound licenses recorded music for public performance, broadcast and new media. While SOCAN (the Society of Composers, Authors and Music Publishers of Canada) is “a not-for-profit organization that represents the Canadian performing rights of millions of Canadian and international music creators and publishers”. What does this mean to ORFA members? In most cases it most likely means and additional fee for the use of music in your operations. Before setting your 2013 rental fees and approving your facility contracts you should be aware that failing collect from your users at the time of rentals means that you can be held financially responsible – just ask Maple Leaf Sport and Entertainment who recently ended an 8-years legal challenge with SOCAN for failing to collect and submit the necessary Tariff’s in their operations.

Presenters: Craig Brockie, Industry Relations Executive, SOCAN and Martin Gangnier, Director, Licensing, Re:Sound

3:00 pm to 4:00 pm • Facility Conversions – Staying Safe While Performing Ice Conversions

An Ontario ice arena was recently involved in an accident that resulted in a worker injury and fines under the OHSA. What happened and what is now in place to ensure such an event is never repeated? An increase of incidents and accidents involving shielding in arenas has prompted the ORFA to release a guideline on safe shielding handling. In an effort to promote safe facility operations the ORFA has invited MLSE Conversions Staff to provide an overview of how they go about converting their operations. The Air Canada Centre is a multi-purpose venue that undertakes a very intense conversion schedule. How do they plan and execute these changes? What staff, equipment and tools do they require to get the task complete.

Presenter: Frank Orovits, Conversions Supervisor, Maple Leaf Sports and Entertainment – Air Canada Centre

4:00 pm to 4:30 pm • What’s New – 2012 ORFA Resources Update

  • Dasherboard Shielding Replacement: What are the Risks?
  • Public Skating Guidelines (Updated)
  • The Potential Risk of Ice Resurfacer Snow Shavings
  • Ice Worker Head Protection (Updated)
  • CRFC National Leadership Forum – Toronto, June 2013

Questions and Wrap-up

25 Dillane Drive, Schomberg, ON L0G1T0
Tel. 905-939-1216